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Administrative Assistant


This is a Full-time position in North Jackson, OH posted June 8, 2021.

About: Macy’s is proudly America’s Department Store.

There’s a reason we’ve been around for 160 years.

Customers come to us for fashion, value, and high-quality products.

Now is an exciting time to join Macy’s.

The face of retail is changing, and change requires innovation.

Online sales are booming at Macy’s.

Our Distribution Center teams are key to our success in the modern retail landscape.

They make sure that products arrive at our stores
– and each customer’s doorstep
– on time, in perfect condition.

Behind the scenes, a lot goes into getting products to customers.

When a shopper makes an online purchase, we plan, prep, and package the merchandise to get it delivered as quickly and efficiently as possible
– across the country and around the world.

It takes a lot of smart people working together to make that happen, and so there are many roles you can play, including (but not limited to): material handlers, equipment drivers, inventory control, packers, quality assurance, safety specialists, asset protection, and many more.

Whatever role you play
– we value you as a colleague.

Choose the challenge that’s right for you!

Job Overview: Responsible for all administrative and clerical functions reporting to a Senior Director and above level executive.

Perform other duties as assigned.

Essential Functions:
Coordinate distribution of incoming/outgoing communications (emails, memos, letters, reports, newsletters and phone calls).

Manages the calendar for leader using Outlook, screens and directs incoming phone calls.

Provides Administrative and Clerical support for special projects, thinking through each step of the project and finding solutions.

Manages internal and external meetings, tracks responses to meeting requests, prepares and distributes meeting materials, arranges all necessary technology including web and video conferencing, ensures coordinates ordering and delivery of catering.

Demostrates good judgement, discretion and confidentiality of sensitive information.

Schedules and organizes travel, department activities including coordinating meeting space and catering as needed.

Reconciles travel and monthly expenses.

Submits expense reports.

Establishes, develops and maintains the filing system.

Maintain office supplies and order as needed.

Deliver personalized support with a variety of tasks related to the leaders working life.

Provide Ad Hoc reporting/presentations and coordinate special projects as needed.

Regular, dependable attendance and punctuality.

Qualifications and Competencies:
High School Diploma or equivalent required 1-2 years related experience Ability to read and interpret instructional documents such as safety rules, operating and maintenance instructions, and procedural manuals Resourceful self-starter, works well independently as well as part of a team Must be proficient in the use of computers and handheld technology Ability to work a flexible schedule, including day, evening, weekends, and/or holidays Must be proficient in Excel, Word, Outlook and Powerpoint.

Must have effective written and verbal communication skills.

Basic math functions such as addition, subtraction, multiplication, and division.

Accounting skills.

Physical Requirements:
Position requires prolonged periods of standing/walking around store or department May involve reaching, crouching, kneeling, stooping, climbing ladders, depth perception and color vision Frequent use of computers and other technology necessary to perform job duties, including handheld electronic equipment.

Lift/move up to 20lbs
This job description is not all-inclusive, and Macy’s Inc.

reserves the right to amend this job description at any time.

Macy’s Inc.

is an Equal Opportunity Employer and is committed to a diverse and inclusive work environment.

Candidates for positions in San Francisco ONLY can review their rights and the Company’s obligations under SFPC Art.

49 here.

Candidates for positions in Los Angeles ONLY can review their rights and the Company’s obligations under LA MC Ch.


9 here.

Candidates for positions in Philadelphia ONLY can review their rights and the Company’s obligations under PC Ch.

9-3500 here.